Last updated [21st February 2024]

Training and Consulting Associates Ltd (TCA) is accredited by the Law Society of Kenya to provide Continuous  Professional Development (CPD) courses for Advocates of the High Court of Kenya. TCA is also registered with the National Industrial Training Authority (NITA) as a trainer. Levy contributors are able to claim reimbursement for amounts spent on training programmes offered by TCA subject to approval by NITA. In addition, TCA offers open professional development and capacity building programmes for private and public entites across Africa. 

This privacy notice for Training and Consulting Associates describes how and why we might collect, store, use, and/or  share (“process”) your personal information when you use our services (“Services“), such as when you:

https://www.facebook.com/TCALtd/ ] or any other application of ours that links to this privacy notice]

  • Engage with us in other related ways ― including any sales, marketing, or events
  • Opt-in to our mailing list

Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [ training@tca.co.ke ].

Training and Consulting Associates is the controller responsible for your personal data.

Our privacy policy [in our website] contains more detailed information about our data processing (including about data security, data retention and lawful processing bases) and you should read that in conjunction with this privacy notice

THE DATA WE COLLECT ABOUT YOU

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you register for TCA trainings, express an interest in obtaining information about us or our services, when you participate in TCA trainings, or otherwise when you contact us or utilise any of our product offerings or services. The law also allows us to collect personal data  which you as a data subject has deliberately made public (see heading “Information Collected From Other Sources” below)

Personal Information Provided by you

The personal information that we collect depends on the context of your interactions with us and our services, the choices you make, and the products and features you use. The personal information we collect may include the following:

  • Your name
  • Your email address
  • Your contact details
  • Your place of employment
  • Your P.105 number for Advocates of the High Court
Sensitive Information.

When necessary, with your consent or as otherwise permitted by applicable law, we process the following categories of sensitive information:

  • Bank account details

Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), bank account and MPESA or other electronic or virtual payment details shared with us by other data controllers or processors.

Social Media Login Data. We may provide you with the option to register with us using your existing social media account details, like your LinkedIn, Twitter, or other Google account.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

Information collected from other sources

We may collect limited data from public databases, marketing partners, social media platforms, and other outside sources. We do this only to the extent permitted by law.

In order to enhance our ability to provide relevant marketing, offers, and services to you and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, social media platforms, and from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted advertising and event promotion. If you interact with us on a social media platform using your social media account (e.g., Facebook, LinkedIn or Twitter), we receive personal information about you such as your name, email address, and gender. Any personal information that we collect from your social media account depends on your social media account’s privacy settings and we only collect information to the extent permitted by law.

WHEN WILL WE COLLECT YOUR DATA

We collect and process your personal data when you visit our website OR provide the information requested on this form OR sign up for our newsletter OR request more information about or subscribe to our mailing list.

LAWFUL GROUNDS FOR PROCESSING 

The Data Protection Act requires us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

  • Consent. We may process your information if you have given us permission/opt in to use your personal information for a specific purpose. You can withdraw your consent at any time.
  • Contract. We may process your information in order to enter into a binding contract or legal agreement with you for instance a training contract.
  • Legitimate Interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests such as making you aware our offerings on continuous professional development courses. We always make sure that our legitimate interests and those interests do not outweigh your interests and fundamental rights and freedoms.
  • In particular, we may process your data in the following instances:
    • Ensure that for an Advocate of the High Court, you receive information regarding upcoming LSK accredited Continuous Professional Development (CPD) trainings to achieve your CPD points as required by law
      • Send users information about special offers and discounts on our products and services.
      • Develop and display personalized and relevant advertising content for our
      • Analyze how our services are used so we can improve them to engage and retain users.
      • Support our marketing
      • Diagnose problems and/or prevent fraudulent
      • Understand how our users use our products and services so we can improve user
  • Legal We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a regulatory agency such as the Law Society of Kenya, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
  • Other lawful bases. We may process your personal information pursuant to any other lawful bases as set out in our laws or regulations to the extent permitted by law.

HOW WE PROCESS YOUR PERSONAL DATA

We will only use your personal data for the purpose for which we collected it which includes the following:

  • To register you as a new customer.
  • To process and deliver your
  • To manage your relationship with
  • To enable complete a
  • To improve our website, products/services, marketing or customer
  • To recommend products or services which may be of interest to you including upcoming

HOW WE SHARE YOUR PERSONAL DATA

We may share your data with third-party vendors, service providers, contractors, or agents (“third parties”) who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct. The categories of third parties we may share personal information with are as follows:

  • Affiliate Marketing Programs
  • Cloud Computing Services
  • Communication & Collaboration Tools
  • Data Analytics Services
  • Data Storage Service Providers
  • Finance & Accounting Tools
  • Regulatory entities g., the Law Society of Kenya
  • Payment Processors
  • Retargeting Platforms
  • Sales & Marketing Tools
  • Social Networks
  • User Account Registration & Authentication Services

HOW LONG WE KEEP YOUR PERSONAL INFORMATION?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than ONE (1) week past the time of opting out to our mailing services.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

HOW WE KEEP YOUR INFORMATION SAFE

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. Refer to our privacy policy. However, despite our safeguards and efforts to secure your information, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

YOUR LEGAL RIGHTS

Withdrawing your consent: If we are relying on your consent to process your personal information, which will be express, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal, nor when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, replying “STOP” or “UNSUBSCRIBE” to the SMS or email messages that we send, or by contacting us using the details provided in the section below. You will then be removed from the marketing lists, however, we may still communicate with you, for example to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

Cookies and similar technologies: Our Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services.

CONTACT DETAILS

If you have any questions about this privacy notice or our data protection practices, please contact the training@tca.co.ke. Our contact details are: Tel: +254725223300 / +254710777752.